Refunds & Repayments

Both federal and institutional regulations govern the refund and repayment of aid when a student withdraws before the completion of a term for which aid has been awarded. A reduction in credits may also result in an award adjustment.

Institutional Refund Policy

The refund is determined by the total payment on account from all sources, minus the charges for tuition, fees, room and board for the enrollment period. Tuition, room and board are prorated for the attendance period. Student Fees are non-refundable. Funds are returned to the federal programs (according to the Federal Refund Policy), institutional programs, outside scholarships and then to the student.

Federal Refund Policy

If a student withdraws on or before the 60% point in time of the period of enrollment, calculated using calendar days, a portion of the total of Title IV federal aid funds (Pell Grant, SEOG, Federal Perkins Loan, Federal Stafford Loan, Federal PLUS loan) must be returned, according to the provisions of the Higher Education Amendments of 1998. Work-Study funds are not included in this calculation. The student will receive a copy of the calculation and the assignment of refund amounts to the various fund accounts will be itemized.

The amounts returned to the federal programs must be applied in the following order (no refund can exceed the amount the student received from that fund):

  1. The Federal Unsubsidized Stafford Loan program.
  2. The Federal Subsidized Stafford Loan program.
  3. The Federal Perkins Loan Program
  4. The Federal PLUS Loan Program
  5. The Federal Pell Grant Program
  6. The Federal SEOG Program

All scholarships and loans awarded for periods of enrollment after the withdrawal will be canceled, and any loan funds received will be returned to the lending institution. Any outside scholarships received after withdrawal will be returned to the donor. Refunds are calculated when an official Withdrawal and/or Leave of Absence form is filed with the Registrar’s Office. The refund is determined from this date and is calculated per the Federal Refund Calculation guidelines. Refund rates are adjusted to accommodate the differing lengths of the two terms (i.e., Fall term is 15 weeks in length and Winter/Spring term is 17 weeks in length). Federal aid is refunded (returned to the federal programs) in compliance with federal regulations.

Institutional charges and institutional aid for the two terms are refundable for official withdrawals as follows:

Fall Term

Week of Term of Official Withdrawal

% refundable charges paid

1st 100
2nd 87
3rd 80
4th 73
5th 67
6th & 7th (includes break week) 60
8th 47
9th 40
10th No refund

 

Winter/Spring Term Combined

Week of Term of Official Withdrawal

% refundable charges paid

1st 100
2nd 88
3rd 83
4th & 5th (includes break week) 76
6th 65
7th 59
8th 53
9th 48
10th 42
11th No refund

(If student withdraws during Winter session and does not attend any of the Spring sessions, winter refund is based on part-time status and scholarships do not apply.)