Work Study Positions

Read important information about work study at The College of Idaho below, and review current work study opportunities and learn more about procedures in the links to the right.
  • Your Work Authorization form will be delivered to your campus mailbox. If you do not have a campus mailbox, pick up your Work Authorization form from the Office of Student Financial Services in Hendren Hall.
  • You cannot begin working until you complete the payroll process, including appropriate government forms and ID submissions, with the Human Resources (HR) office located in Sterry Hall, 4th Floor, Rm 402. Hours worked prior to the completion of paper work will not be paid.
  • MAXIMUM NUMBER OF WORK HOURS PER WEEK-20 HOURS. This includes break weeks when classes are not in session.
  • The Center for Experiential Learning provides work study postings as a service for students. The positions are available in your appropriate CEL Moodle class page:  CEL 2011, CEL 2012, CEL 2013, CEL 2014 or CEL 2015).  If you do not have an assigned CEL Moodle course email with your anticipated graduation year and you will be added to the appropriate course. 
  • Students may also inquire with other campus departments for work study opportunities. Work study monies can also be used in a community service setting for tutoring or family literacy projects.
  • Timesheets must be completed online daily and approved by the supervisor every month by the 23rd, or the first Monday after the 23rd if it falls on a holiday or weekend. Please pay careful attention to emails regarding timesheets from the Business Office, as you may be requested to process them earlier than the 23rd of each month.
  • After you clear Human Resources (HR), you are ready to begin work. Once your supervisor approves your online timesheet, it automatically goes to Payroll.
  • Monitor your earnings carefully. Your award is for the entire academic year. Your award has been divided in half for each term (Fall and Winter/Spring). If you earn more than half of your award in one term, your scholarships may have to be lowered to prevent an over award of funds per term. The current wage is $7.25 per hour. If you are returning to the same position for the second year, your wage will be $7.35 per hour; returning to the same position for the third year, $7.45 per hour; and returning to the same position for the fourth year, $7.55 per hour.
  • Increases to current award amounts cannot be made until late in the academic year (April/May). Students who are on the The College of Idaho work program will most likely not be able to increase their awards for the year.
  • Pay checks will be mailed to your campus post office box (or your local address if you do not have a campus box) on the last working day of each month. Be sure to update your address with the Registrar's Office if you do not have a campus box.