The College of Idaho

Due to Federal Law (Buckley Amendment, Family Rights & Privacy Act, 1974), it is the policy of The College of Idaho not to release a student's transcripts without the signature of the student. Therefore, the student needs to send the registrar's office a written release requesting where s/he wants the college to send an official transcript copy. There is no fee for an official transcript.

If a transcript is issued directly to a student, the transcript copy is marked "issued to student." If a student needs an official transcript sent to another college, graduate school, school district or employer, it will be sent directly from the registrar's office to the college, graduate school, school district, or employer only upon request of the student.

Our experience has been that a vast majority of employers will accept transcript copies with the "issued to student" notation for employment screening purposes. After a job offer is made, school districts will require official copies be mailed to them directly from the registrar's office.

Federal Law (Buckley Amendment) protects your right to privacy; therefore, your transcript is protected and held in strict confidence by the registrar's office. Career Services cannot request copies of your transcript for your credential file.

Each credential file contains a "Record of Courses Taken" form. Should a school district or other employer require verification, the student must request an official transcript be sent to the school district by the registrar's office. We recommend and encourage subscribers to maintain control over their files and records, which are protected by Federal Law.

Other suggestions for credential file subscribers:

1. Keep at least one complete credential file for your records: the three general information forms and a list of references in the file.
2. Keep an "issued to student" copy of your transcript.
3. Update your file frequently and routinely. Don't wait until time constraints endanger meeting the deadline for sending out your file.
4. Keep your application process more personal by sending your cover letter, resume, and transcript with your district application. If you keep them up-to-date and on hand, it can be done in a timely fashion, as well as providing you with another contact which indicates your personal interest and intent.
5. If you are in the process of looking for a position or change, don't rely entirely on the Opportunities in Education Online bulletin. Call or write Career Services with a "ready-and-willing-to-work" request. That is, give us your name, phone number, and address, as well as your desired position and geographic preferences. This process will allow Career Services the opportunity to keep you updated on "late" or "almost outdated" openings.