Leave of Absence Policy

 

Voluntary Leave of Absence

Ordinarily, the college expects full-time students to complete the bachelor's degree in four academic years. However, at times family, medical, personal, or financial emergencies arise that may interrupt one’s studies. Students who must leave the College for a short time but who intend to return to their studies may apply for a Leave of Absence for up to four consecutive semesters. The Leave of Absence form is initiated with the Dean of Students and must be filed in the Registrar's Office by the end of the open registration period at the start of the semester (includes Winter term) in which the leave is to take effect.

The Dean of Students may grant a voluntary medical leave of absence during a semester or session, so long as appropriate medical documentation is provided.

Students receiving financial aid are advised to consult the Director of Student Financial Aid before applying for leave of absence to ensure their awards are not jeopardized. Students returning to The College of Idaho within the appropriate time frame may have institutional financial aid amounts renewed provided that the Student Financial Aid Office receives a financial aid application before the posted deadline for that term. Institutional awards will be determined on GPA and full-time enrollment; federal awards will be calculated per completed FAFSA.

To be eligible for a leave of absence, a student must have completed at least one semester or term of enrollment, and have no outstanding balance on his/her account.

Involuntary Medical Leave of Absence

The college may require a student to take a medical leave of absence in certain circumstances when the student’s health may be adversely impacted or the community may be adversely impacted by the student’s continued presence on campus. This policy describes how these leaves of absence can be issued and appealed.

The Dean of Students or designee may issue Required Medical Leaves of Absence. A Required Medical Leave of Absence may be issued if a student:

1) Is engaging in, or is threatening to engage in, behavior that poses a significant danger of causing substantial harm to the health, safety or welfare of the student or others; or

2) The student's behavior has resulted in substantial harm to the health, safety, or welfare of the student, or others and the behavior continues, or there is a risk the behavior will continue, posing a significant danger of causing substantial harm to the health, safety, or welfare of the student or others; or

3) The student's behavior has resulted in significant disruption of the teaching, learning or administrative activities of other members of the campus community and the behavior continues, or there is a risk the behavior will continue, with the likely result of such behavior substantially impeding the education processes or proper activities or functions of the college and its personnel.

Before issuing a Required Medical Leave of Absence, the Dean of Students or designee will, when possible:

1) Consult with others who can provide relevant information about the student's condition, and

2) Provide the student an opportunity to present information about his or her circumstances. If the student is unable or unwilling to meet with the Dean in a timely manner, the student's opportunity to provide information is waived.

The Dean or designee will issue a Required Medical Leave of Absence in writing (email to the student’s College of Idaho address and hardcopy to student’s campus mailbox) to the student. The written notice will include:

  • The effective date of the leave.
  • The reasons for requiring the leave.
  • The conditions for re-enrollment.
  • Any restrictions imposed on the student's access to the campus or college-sponsored activities.

A student wishing to return from a Required Medical Leave of Absence must:

  • Notify the Dean of Students of desire to return.
  • Document fulfillment of all conditions placed on re-enrollment.
  • Meet all other admission and enrollment requirements of the college.

The Dean will notify the student in writing of the decision to approve or deny returning to campus and/or re-enrollment.