Policies

The College of Idaho is concerned for the welfare and personal development of each of its students.  The college recognizes and affirms the values of personal responsibility and accountability and seeks to provide an atmosphere where these values are supported.

It should be recognized, however, that the college does not operate in a vacuum.  Students and other members of the college community are a part of a larger society.  Students are subject to the same federal, state and local regulations as the general public.  Your actions reflect not only on yourself, but also on the college and its relationship within the community.

The following policy statements have been established to protect the rights of all students.  It is hoped you will understand the rationale for them.  If you have any questions or comments, please contact a member of the Student Affairs staff.

Campus Housing Policies

Policies are developed for three general purposes, to ensure the health and safety, especially fire safety, of residents; to clarify the business transaction and protect the college's property; and to facilitate a reasonable living environment for residents. At the beginning of each semester residents of each floor and in some cases each residence hall meet to create residence hall standards. As a group, residents determine such community standards as quiet hours, bathroom and floor cleanliness and etiquette, use of common areas and the best way to maintain the established standards. Resident Assistants facilitate these meetings and post the standards for each community. These standards are based upon the Residents' Rights and Responsibilities. Village apartments and rental houses have an addendum of policies unique to those living environments.  This addendum is listed last at the end of this page.

Rights / Responsibilities

This document was written by a committee of residents and adopted in 2001.

  • I have the right to a safe living environment.   
    • I have the responsibility to be aware and to regulate who is in my hall community, including guests and visitors, and to know what is going on around me at all times.
  • I have the right to a reasonably peaceful and quiet space to sleep and study.   
    • I have the responsibility to observe quiet and courtesy hours, to keep stereo, television, and voices at a reasonable level, and to remind others that I expect the same from them.
  • I have the right to choose my means of recreation and relaxation in and around the residence hall.   
    • I have the responsibility to modify my behavior so that it does not interfere with the rights of others or the laws of the State of Idaho and The College of Idaho.
  • I have the right to personal privacy.   
    • I have the responsibility to respect the privacy of others and to assist the college in this effort.
  • I have the right to confront another's behavior when it infringes upon my rights.   
    • I have the responsibility to examine my own behavior as part of this equation and to be reasonable and mature, both when confronting another about his/her behavior and when being confronted about my own behavior.
  • I have the right to information.   
    • I have the responsibility to read and know the contents of the College of Idaho Student Life Honor Code and Residence Hall contract, and to keep myself informed by being involved in student government, reading bulletin boards, and being timely in communicating concerns or problems to residence hall and college staff.

Policies

Alcohol: Students of legal age who consume alcoholic beverages are expected to do so in moderation and in a manner that ensures other residents' rights to privacy, sleep and study. Students 21 and over may store and consume alcohol in their rooms or in other locations deemed appropriate by college officials. Residence Life staff may initiate a non-disciplinary meeting with any repeatedly intoxicated student to discuss behavioral and health concerns on The College's behalf.

Bathrooms: Bathroom facilities are intended for one sex only. Individuals should never be present in bathrooms designated for use by the opposite sex.

Bicycles: Bicycles must be stored in individual rooms or designated bicycle storage, available in residence halls and the Village.

Charges for repair and cleaning: Repair and cleaning charges are billed at $30.00/hour not including materials. The minimum charge is one hour.

Cleaning: Each residential unit is to be kept in order by its residents to maintain a comfortable, sanitary and welcoming environment. Kitchens and common areas must be cleaned after use. Any cleaning necessary as a result of specific activities is the responsibility of those students in attendance. In the event that adequate health and safety standards are not being maintained or that the condition of the living unit discourages a roommate, the college may have the room cleaned at the resident's expense.

College custodial staff regularly cleans residence hall bathrooms and common areas. Village apartments and rental houses are cleaned each summer when vacated.

Cleaning At Check-Out:  Students are responsible for the condition of their rooms at check-out. When moving out of a room, it is the student's responsibility to remove all belongings and to clean the space. If the space is not adequately cleaned, residents must pay to have the room cleaned.

Common Area Spaces: Each residence hall has common area study and lounge facilities. These facilities are intended for use by all members of the community. Removal of furnishings from these areas is prohibited, as it hinders all residents' ability to use the space. Students who wish to use common area space for official functions must fill out an Event Registration Form through the Office for Student Involvement.

Community Nuisance: Some activities are not meant to take place indoors and by doing so add to wear and tear of the facility, as well as create a safety hazard and a nuisance to members of the community. Residents are asked to be mindful of their activities in the residence hall, and to monitor the impact the activity has on the community. If any activity becomes a nuisance, it may be prohibited.

Community Responsibility: The enforcement of campus polices is the responsibility of all members of the campus community. Students are expected to take reasonable actions to confront behavior that is in violation of community or campus standards. Any student present when a policy violation occurs may also be held responsible for the violation, even if that student is not directly involved.

Decorations: Residents may not mount flat screen televisions to walls. Residents also may not use nails to hang decorations from walls of campus residences. Nail and screw holes are difficult to repair.

Electrical Appliances: Televisions, stereos, alarm clocks, irons, microwaves, hot pots, coffee pots, small refrigerators and other appliances with self-contained heating units may be used in the residence halls. Open-element appliances such as hot plates, toasters, electric fry pans, and halogen lamps are prohibited and may be confiscated. To keep fire hazards to a minimum, cooking is allowed only in the kitchen facilities provided in each residence hall. Similarly, joining more than one extension cords or surge protector together (“daisy-chaining”) is prohibited. If the number of otherwise permitted appliances operating on a single circuit creates a danger of circuitry overload, a college official may issue instruction for the safe use of the appliance in question or prohibit use.

Fire Safety: Use of fire or smoke-producing items such as Bunsen burners, portable stoves, kerosene lamps, candles, pipes and cigarettes is prohibited. Fire Department personnel, Campus Safety personnel and/or Residence Life staff may enter rooms and living areas during fire alarms to ensure compliance with evacuation procedures. The college reserves the right to assess living units and/or individuals for the cost of responding to false alarms.

Guest: A guest is defined as a person not assigned to a particular room but is in the room at the invitation of an occupant. A resident's privilege to have a guest is subject to the following limitations:

  • A host of a guest must have the permission of roommate(s). Since the residents of a residence hall room are the ones most aware of the actions in that room, the residence life staff must rely on the roommate(s) to bring any guest policy infractions to their attention. If a roommate(s) is uncomfortable with guests in the room, he/she can seek the help of the residence life staff to rectify the situation.
  • The presence of guests must not restrict the free access of legitimate occupant to all common spaces and private spaces they may have or create any situation that infringes on the right of the roommate(s) to remain undisturbed.
  • The presence of a guest must not be constant or continuous.
  • A guest may not occupy a student's room when the student is not present.
  • A resident may not give a guest a college issued key or ID card.
  • The resident must accompany the guest inside the building.
  • Residents are responsible for the behavior of their guests and visitors. Residents may be subject to disciplinary action for the misconduct of a guest or visitor and are liable for any damages cause by a guest or visitor.
  • A person may be denied permission to be a guest in the future by residence hall staff. Such action shall be taken when a staff member assesses that the person may pose a potential threat to students and/or property, that the person's presence becomes detrimental to the community, or that the person is not willing or able to abide by established college policies. The person shall be informed of the reason when she/he is asked to leave.
  • Residents are responsible for reporting the presence of guests who are minors (under 18) to residence life staff and registering them in the RA Office.

Keys: Room, entry and in some cases storage keys are issued to residents at the beginning of occupancy. Keys are to be used only by the person to whom they are issued and may not be transferred or given to another person. It is illegal to duplicate college keys. Lost or stolen keys present a security risk and must be reported immediately to residence life staff. Residents will be charged for the cost of re-coring the door. Possession of a master key is prohibited and represents a serious violation of trust and safety; possession of a master key could result in expulsion from The College.

Pets: Fish that can be kept in aquariums no larger than 20 gallons and animal companions required for documented assistance purposes are allowed.

Recycling: Blue recycle bins are located in each living unit. Large, green dumpsters are also available throughout campus. Recyclable items can be co-mingled and include: plastics, cardboard, paperboard, paper and aluminum. All items must be free of food waste.

Repair requests: Requests for facility repairs should be submitted via a work order. Requests can also be made to a residence life staff member. By making a repair request, a student is authorizing college staff to enter that student's room or living area to make the requested repair.

Residence Hall/Village Fees: Residence Hall and Village enhancement funds program was established as a method to provide funds for the enhancement of common area spaces and to provide programming for community enrichment. If damage occurs in a common area and the individuals responsible are not identified, the cost of the repairs will be charged against the enhancement funds for the respective living unit. The Office of Residence Life reserves the right to use these fess for building improvements. These fees are not refundable. This program does not preclude the possibility of common area damage assessments for living units with high amounts of damage.

Room Furnishings:  As a rule, room furhishings cannot be taken out of residentce hall or Village apartment rooms.  If a resident would like to bring his or her own furnishings to replace those in the room, the resident must pay a $500 storage deposit, move the items to storage, and then return the items at check-out.  If the items are returned in good condition, the resident will receive his or her $500 deposit back.

Safety to Self and Others: The Director of Residence Life (or designee) may temporarily suspend or reassign a resident to another facility and restrict a resident from specific facilities pending an investigation and/or hearing. Whenever, in the judgment of The College, the continued presence of a resident in a particular facility constitutes a danger to that resident, to the safety of other persons in the community or to college property, or the seriousness of the allegations warrant such action the Director (or designee) may also terminate that individual's housing agreement. The Office of Residence Life reserves the right to deny living arrangements to any student when the student's presence may be detrimental or disruptive to the living unit or pose a risk to the physical or mental well-being of the student or others. The Director of Residence Life shall grant immediate review by the end of the next business day on request of any resident so suspended, reassigned or restricted.

Safety Hazards: Maintaining a safe campus is a community responsibility. No person shall create a safety or health hazard in any residence hall through either their behavior or articles in their possession. Some furnishings, such as waterbeds and home-made lofts, create fire and other hazards and are prohibited.

Storage: Personal belongings cannot be stored in hallways, stairwells and common areas of residence halls. Limited storage is available in each resudence hall,  the Village apartments and the rental houses. To use this storage, residents must register with Residence Life and may have to pay a fee. The College is not responsible or liable for any items damaged or stolen while being stored in campus facilities. Items left after the end of the academic year will be considered abandoned property and disposed of by Residence Life staff.

Telephones: Residence halls have a community-use telephone located outside of each RA Office. The Village apartments and rental houses have ports for phone hook-up.

Waste/garbage: Garbage bins are available in each living unit. Large blue dumpsters are located throughout campus. It is the resident's responsibility to dispose of his/her trash in appropriate containers. Students are expected to dispose of bodily fluids in the appropriate receptacles, such as a toilet or garbage can.

Community Standards

Each community is responsible for forming their own policies around issues listed below. If the community is unable to agree upon standards, the following descriptions will be used as the policy.

Decoration Policy

Students are free to display posters and other personal possessions within their assigned rooms and doors. However, possession or displays that are inconsistent with community standards or that could be construed to create a hostile environment cannot be displayed in general view of the public. Decorations in question must be removed if deemed to create a hostile or threatening environment or create an atmosphere that is inconsistent with community standards and a safe, respectful learning environment.

Noise and Quiet Hours

Residents are expected to be courteous about the noise they create at all times. Quiet hours are from midnight to 10 a.m. every day. During finals week, quiet hours will be extended to 24 hours a day beginning on the last day of classes until exam week is over.

Noxious Odor

A noxious odor is any aroma of such intensity that it becomes apparent to others. Any odor can become noxious or offensive when it is too strong. Examples include, but are not limited to body odor, smoke, incense, perfume, air freshening spray, spoiled foods, garbage or dirty laundry. When a noxious odor can be localized to a particular room, the resident(s) and/or guests are responsible for taking immediate corrective action.

Common Area Use

Each residence hall maintains common area spaces such as study lounges, game rooms and volleyball courts. RHA and Residence Life staff determine specific purposes and hours of operation.

Rental Houses

Alcohol/Illegal Substances

The college has the responsibility to enforce all local, state and federal laws.  Any violation of these laws will result in action being taken.  Any resident found to be drinking underage or contributing to minors will be documented in the college incident database and appropriate action will follow.

Unlike the residence halls, minors may be present in a house where alcohol is being stored or consumed, but are not allowed to possess or consume the alcohol themselves.

Animals

Fish and water dwelling amphibians are allowed.

Dogs or cats are not encouraged.  This is because even the best dogs and cats can cause damage to yards, doors, blinds, floor and carpets, in addition to leaving allergens behind that may bother future residents.  Many yards are not fenced and do not provide an adequate space for pets to live.  The college has determined a process for house residents to responsibility house a dog or a cat.  Contact the Office of Residence Life for specific information about this process.  If house residents choose to get a pet, without going through this process, residents will be charged a $500 non-refundable fee for cleaning and to use toward repairs as a result of damage to the house and yard.  Upon move out, residents will be charged for any cleaning and repairs necessary as a result of the pet, for which the cost exceeds $500.  Determining damage is at the discretion of maintenance and operations.  If the owner of the pet is not able to be identified, the cost will be split between all residents.

Fire Safety

Candles and fireplaces are not allowed to be burned in the rental houses.  Smoking, the use of any type of pipe, incense, and any other fire hazard is prohibited.  Smoke detectors must always be in good repair and active.  Residents are responsible for making sure their detectors are working.  Covering or disabling a detector is not allowed and will result in a fine.  Maintenance and Operations will provide batteries if requested.

Guest and Subletting

College policy states that residents are not permitted to sublet space.  Residents are allowed to have over night guests; however, this person cannot maintain and constant and continuous presence.  Roommates must agree to a guests presence in the house.

Noise and Quiet Hours

As members of a community neighborhood, noise levels are expected to be reasonable 24 hours a day.  If noise is bothering members of the neighborhood, it is considered a nuisance and may be cause for a fine by the City of Caldwell.  If a resident finds that another resident or group of residents is creating a  noise nuisance, that resident is expected to confront the individual(s) causing the noise in a calm, respectful manner.  If that does not resolve the issue, or if the problem continues, that resident should notify Campus Safety or Residence Life for appropriate follow up.

Vacancies

Residence Life will work with current residents to fill vacancies in houses.