The College of Idaho's YOTE Work Program is an opportunity for students to not only obtain funding to support their college career but also gain valuable, hands-on experience under the careful supervision of an experienced professional and a chance to build their resume and network. A work program position, which is funded either through federal work-study funds, state work-study funds, institutional work-study funds, or grant funding. College of Idaho departments interested in hiring a student into work program positions must complete the following steps:
- For all work program positions, other than grand-funded positions, use the Job Description template to describe the skills and qualifications needed, the main duties or responsibilities of the position, and the learning outcomes/skills to be learned within the position.
- Send your completed description to Human Resources for review and HR placement of the position in the appropriate wage tier.
- Once your position is approved by HR and you have been provided hourly rate-of-pay, post your position via Handshake.
- If you do not already have access to Handshake to post on-campus positions, contact [email protected] to request access and then post your position.
- Review applications in a timely manner and interview qualified candidates.
- Make your selection and communicate your offer to the selected student(s).
- Once your selected student(s) has accepted your offer, complete and submit a Student Hire Notification form for each student hired to the HR department.
- Be respectful of your student applicants and communicate to those not selected that the position has been filled and remove the posting from Handshake.
- For grant-funded positions (or a position funded by a grant, donation, or award/scholarship), complete the selection process pursuant to the terms of the grant/donation/award/scholarship description. If however, you elect to use Handshake as your selection mechanism, you will need to provide the HR department a copy of the description prior to posting your position and then complete steps 5 - 8 listed above.
As a reminder to all supervisors:
- Don't forget to check out our Student Supervisor Resources webpage, which provides access to all the training and documentation necessary to hire a student.
- Student employees cannot begin working until they have completed the entire employment process (i.e. secured a social security number, if relevant, and completed all HR paperwork. Not just the notification form. HR will confirm once the student is entered and eligible to begin work.
- Per College policy and federal regulations, student employees may not work more than 20 hours per week total when classes are in session. This includes a combination of all work program positions. During scheduled school breaks, which for the College includes its fall break, winter break, spring break, and summer break, students are permitted to work a maximum of 40 hours per week.
- Scheduled hours are determined by department budgets, financial award amounts, and federal regulations. Students in positions funded by federal or state work-study funds may not work on a College holiday and may not work during any College closures, including inclement weather days.
- Supervisors and students have a shared responsibility for timely completion and approval of monthly timesheets for payroll purposes. For guidance in this area, please contact the Business Office or Human Resources.