Work study aid provides funding for part-time jobs for eligible students with financial need. Wages can be used for educational, living or leisure expenses. The program encourages community service work and work related to the student’s course of study. The College of Idaho participates in federal, state and institutional work study programs. Federal and state work study are need-based awards and require completion of a FAFSA.
Awards and Jobs
Receiving work study funding requires two things: a work study aid award and a work study job. Students receive notification of work study eligibility and an award amount with the rest of their financial aid award information. Work study awards are only paid out through work study jobs on-campus and are paid directly to the student, just like a paycheck. You must be hired into a work study position in order to be paid work study funds for your work, and a work study award is not a guarantee that you will be hired. Openings are posted in Coyote Connections Live and are offered by different departments on campus. Each department has its own application and interview process, and makes its own hiring decisions.
Just like any other job on campus, students hired for a work study position must be authorized to work for the College. This process involves HR paperwork, completion of an I-9 form, identity verification and payroll setup. Once a student has cleared the hiring process they're ready to begin work.
Work study students are required to track their hours worked through the same system as regular College employees. However, students cannot work more than 20 hours per week across all of their campus jobs. This limit applies to all work study hours, non-work study hours and any mix of these two types in a given calendar week. Students must record their worked hours on their electronic time sheet. Completed time sheets are electronically signed and then automatically sent to the supervisor for approval. Reminders about time sheet deadlines are sent each month, so make sure to keep an eye out for the deadline to ensure prompt payment of your work study funds. Pay checks are sent to campus mailboxes on the last working day of the month. If you sign up for for Direct Deposit through HR or the Business Office your wages will be sent directly to your bank account.
It's very important that you keep track of your work study award balance. You are awarded one amount for the entire year and we split the amount in half by semester. You can only work up to the limit of your award. If you work too many hours and run out of funding you probably won't be able to work anymore that semester, regardless of when in the semester you run out of funds.
For most work study positions at the College the wage is $8.00 per hour. Some specialized positions may pay more, though they are still limited to the total of your award amount. For students who participate in work study programs for multiple years a wage increase of $0.25 per year is typical. That means second year students are usually paid $8.25 per hour, third years are paid $8.50 per hour and fourth years are paid $8.75 per hour.